When searching for a venue it is important to see at least five places. You need to see the pros and cons of each property. Before you visit, write down the things that are most important to you in planning your event. Some folks do not ask for a proposal from each venue. The first step is to ASK. Ask for an Event Proposal From Each Venue It is difficult to compare places without something in front of you. All event venues will do this for you. The proposal is the first step to see what each place has to offer and to also get comparative pricing. In the proposal you should have in writing what the price includes. Ask about tables and chairs. Sometimes they are included. Sometimes they are not. Consider Parking and see if there are ample spaces and if there is a fee.
Review Your, “Must,” List with Your Event Consultant Go over the list you made of the most important things to see if your requests can be accommodated. Review what areas of the venue will be open to your use the day of your event. Will you be able to mingle in other areas? Do you have use of the kitchen, etc? Be clear with your event consultant about your desires so that everything is included. Take pictures of each place as well. This will be very helpful in making your decision.
Take Time to Negotiate Amenities Find out how much each venue can accomplish. Can they do an event package with the amenities you desire? Is Audio Visual included? Sometimes when you are negotiating they will throw in some extra amenities to draw you to their venue. Use phrases like, “I have my heart set on…” “It’s important to me…” It is essential that…” These phrases are strong phrases that will help you get to the bottom line. And don’t forget to ask a key question at the end. “Is this the best price you can give me?”
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